Step 3: Everyday practices

Digitisation of documents. Institutions produce and store large amounts of documents. Electronic document management system (EOD) – an IT system for managing task and document workflow allows you to save time, materials and money. It is easier to find the contract you need and control the document circulation paths. EOD also improves communication between employees. By using such a system we do not use a lot of paper and toner. It is worth remembering, however, that EOD requires appropriate digital competences and the purchase of special software. The EOD can be extended with an Electronic Document Submission Inbox (ESP). The most popular ESP in Poland is the ePUAP platform used in the public sector. The mere introduction of EOD does not equate to being pro-ecological. (link). The decision to introduce EOD should be aligned with the optimization of energy consumption in the institution. It is worth getting energy-saving equipment, from computers to servers, optimizing network operation by consolidating servers or using cloud services (see: ICT). The operation of the server room should also be designed according to the needs of the institution, so that electricity is consumed only when it is needed. It is worth signing a contract with a power company supplying energy from renewable sources.

Sustainable transport.
Support low-emission and functional transport. Your institution may support persons choosing public transport by funding monthly tickets. Other methods include: creating facilities for cyclists in the form of parking spaces or bike sheds, co-financing city bike stations, purchasing bicycles or scooters for your institution, installing a shower and creating storage for equipment and a change of clothes. A sustainable means of transportation should also be considered when transporting objects, e.g. art works. 

Encouraging adoption of plant-based diets.
Excessive consumption of meat and products of animal origin has serious consequences for the environment. Greenhouse gases issued through intensive farming of livestock are equal to the scale of emissions caused by transport. At the level of everyday practices, it may be worth talking to fellow staff members about the benefits of a plant-based diet or reducing the consumption of animal products. The choice of food is dependent on many factors, including health but also habits, preferences and availability of products. All of the above should be considered when developing awareness about the impact of animal-based diet on the environment. One way of extending knowledge may be books, internal discussions, inviting experts. Change is possible only when a person is willing to implement it rather than being forced to do so.

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